Features
Everything you need to run a secure data room
From document encryption to buyer analytics, H1 Vault gives dealmakers the tools to share confidently, track engagement, and close faster.
Document Management
Secure Document Sharing
Upload and share documents with AES-256-GCM encryption at rest and TLS in transit. Every file is encrypted before it reaches storage, and decrypted only when an authorized user requests it.
- AES-256-GCM encryption at rest for all uploaded files
- TLS 1.2+ encryption for all data in transit
- Secure download links with expiration controls
- In-browser document viewer with no local caching
Folder Organization
Organize documents into nested folder hierarchies. Use industry-standard templates for M&A, fundraising, or real estate deals to get started in seconds.
- Unlimited nested folder structures
- Drag-and-drop document and folder management
- Industry templates for M&A, fundraising, and real estate
- Custom folder creation for any deal structure
Bulk Operations
Upload entire folder structures via ZIP, download multiple documents at once, and manage permissions in batch. Save hours of manual work on large data rooms.
- ZIP upload with automatic folder structure preservation
- Bulk download of selected documents or entire data rooms
- Batch permission updates across documents and folders
- Folder templates for rapid data room setup
Document Versioning
Upload new versions of documents while keeping the full history. Buyers always see the latest version, and you maintain a complete audit trail of changes.
- Upload replacement versions for any document
- Full version history with timestamps
- Automatic notification of updated documents
- Previous versions accessible for compliance
Access & Security
Granular Access Controls
Control exactly who sees what at the document and folder level. Create buyer groups, assign permissions per group, and manage staged disclosure throughout the deal lifecycle.
- Document-level and folder-level permissions
- Buyer groups for organized access management
- View, download, and print permission controls
- Instant access revocation by disabling share links
Phase-Based Disclosure
Release documents in stages as the deal progresses. Control which buyer groups can see which documents at each phase, from initial review through final due diligence.
- Create multiple disclosure phases per data room
- Assign documents and folders to specific phases
- Activate phases on your schedule
- Buyer groups see only their authorized phases
Passwordless Authentication
Magic links for admins, email verification codes for buyers. No passwords stored, no credential databases to breach, no password reset flows to manage.
- Magic link login for admin users
- 6-digit verification codes for buyer access
- Tokens expire after 15 minutes (magic links) or 10 minutes (codes)
- Rate-limited to prevent brute force attacks
Dynamic Watermarks
Automatically overlay watermarks on viewed documents with the viewer's email, access time, and IP address. Deter unauthorized sharing and trace document leaks.
- Automatic watermarking with viewer identity
- Includes email, timestamp, and IP address
- Applied to in-browser document viewing
- Configurable per data room
Analytics & Insights
Real-Time Buyer Analytics
See who's in your data room right now and what they're looking at. Track engagement across buyers and documents to understand deal momentum and prioritize follow-ups.
- Live activity feed showing buyer actions
- Per-buyer engagement scores and time spent
- Document-level view counts and duration metrics
- Identify most and least reviewed documents
Page-Level Document Tracking
Go beyond document-level analytics. See which specific pages of a document each buyer viewed, how long they spent on each page, and what they skipped.
- Per-page view tracking for multi-page documents
- Time-spent metrics per page per buyer
- Heatmap of most-viewed pages
- Understand exactly what buyers focus on
Comprehensive Audit Trail
Every action in your data room is logged with timestamps, user identity, and IP address. Export audit logs for compliance reviews, legal proceedings, or internal records.
- Full event log: views, downloads, uploads, permission changes
- Timestamps and IP addresses for every action
- Exportable audit reports for compliance
- Filterable by user, document, or action type
Collaboration
Q&A Workflow
Manage buyer questions in a structured workflow. Buyers submit questions from within the data room, you assign them to team members, and answers are posted with a full audit trail.
- Buyers submit questions from the data room interface
- Assign questions to specific team members
- Track question status: pending, in progress, answered
- Full audit trail of all Q&A activity
Team Management
Invite colleagues to your team with role-based access. Manage who can create data rooms, upload documents, manage share links, and view analytics.
- Invite team members via email
- Role-based access control for team members
- Multiple teams for different organizations
- Activity visibility across the entire team
Share Links & Invitations
Create secure, trackable share links for each data room. Configure email verification, link expiration, download permissions, and NDA requirements per link.
- Unique share links per buyer or buyer group
- Optional email verification before access
- Configurable link expiration dates
- NDA acceptance requirement before viewing
Developer & Integration
REST API
Programmatic access to your data rooms, documents, analytics, and activity logs. Build automations, integrate with your CRM, or create custom reporting dashboards.
- Full REST API with Bearer token authentication
- List data rooms, documents, links, and analytics
- Retrieve activity logs programmatically
- Rate-limited to 100 requests per minute
Notification System
Stay informed with configurable email notifications for buyer activity, document updates, Q&A questions, and team events. Never miss an important deal event.
- Email notifications for new buyer activity
- Alerts when buyers first access the data room
- Q&A question notifications for assigned team members
- Configurable notification preferences per user
Ready to try it?
Set up your first data room in minutes. No credit card required.